Presenter Instructions
To appear in the conference proceedings, all accepted papers must be presented at the conference, even in the virtual conference. Please carefully follow these instructions to ensure the successful presentation of your contribution.
Oral presentations at SMARTCOMP can be delivered via live presentation or through a pre-recorded presentation. If you plan to give a live presentation, we strongly recommend that you do a practice via Zoom (with others watching via Zoom), just so you're used to the platform and its tools.
Regardless of the mode you will select, you need to prepare a pre-recorded video of your presentation in order to ensure a backup solution in case of connection outages or other issues. The video will be also made available to other attendees on a specific password-protected area of the conference website.
In the preparation of your video, consider the following guidelines:
If you opt for a live presentation, the video will be played only in case of technical difficulties, otherwise the pre-recording video will be played live during the session by one of the virtual conference assistants. If you opt for a pre-recorded presentation, the presenter must be connected in any case in order to take questions from the attendees after the presentation.
After preparing your pre-recorded video you must perform the following steps:
Presentation videos must NOT be longer than 23 minutes for full papers and 14 minutes for short papers to allow for 5 minutes of live question and answers during the session.
Presentation in the Workshops:
For the length of the pre-recorded videos of the workshops and additional instructions that any workshop might give to presenters please refer to the workshop website.
Presentations for WiP and Demo Session:
WiP presenters are requested to prepare a 5 minutes pitch video for each poster. In addition to the video each authors should provide a poster that will be available via shared screen during Zoom break out room sessions.
Demo presenters are requested to prepare a 10-minutes video to be uploaded prior to the conference according to the upload instructions below and a poster to facilitate discussions during the session.
In addition to the video the presenter must upload the poster in PDF format.
Presentations for PhD forum:
PhD forum presenters are requested to prepare a 20 minutes video to present their PhD work. A Q&A period will follow the presentation.
Workshops presentations duration:
SmartSys 15 min + questions
SSC 12 min + questions
BITS 25 min + questions
EdgeDL 18 min + questions
SCIRS 15 min + questions
Oral presentations at SMARTCOMP can be delivered via live presentation or through a pre-recorded presentation. If you plan to give a live presentation, we strongly recommend that you do a practice via Zoom (with others watching via Zoom), just so you're used to the platform and its tools.
Regardless of the mode you will select, you need to prepare a pre-recorded video of your presentation in order to ensure a backup solution in case of connection outages or other issues. The video will be also made available to other attendees on a specific password-protected area of the conference website.
In the preparation of your video, consider the following guidelines:
- You can use any tool to record your recording. However, as we will be using Zoom to run the virtual conference, we strongly suggest to use Zoom to pre-record your presentation. Instructions as to how to record your presentation talk with Zoom can be found here (instructions).
- Make sure that your video adhere to the time constraints reported below.
If you opt for a live presentation, the video will be played only in case of technical difficulties, otherwise the pre-recording video will be played live during the session by one of the virtual conference assistants. If you opt for a pre-recorded presentation, the presenter must be connected in any case in order to take questions from the attendees after the presentation.
After preparing your pre-recorded video you must perform the following steps:
- Save the recording and name it according to the following convention:
SESSIONCODE_ PAPERNO_NAMEOFPRESENTER (e.g. S1_1_VALLATI).
The SESSIONCODE and PAPERNO can be found on EDAS under the field ‘Session’. - Upload your video by Sept. 10:
- via Google Form https://forms.gle/rGQfQ8whzZkaRTaf7 (it requires a google account)
- via FTP (details here)
FTP server: video-ftp.computer.org
username: SMARTCOMP: video-ftp.computer.org|smartcomp
password: IeeeCS!!
encryption: Plain FTP - Set the name of the presenter on EDAS: Login -> select the paper in the 'My Papers' section -> list yourself as 'Presenter'.
- Fill out the following Google form https://forms.gle/mL6ncwyPFetMXeBGA in order to confirm your authorization the diffusion of the pre-recording presentation to the other conference attendees. If you present multiple papers at the conference, you need to fill the form multiple times.
Presentation videos must NOT be longer than 23 minutes for full papers and 14 minutes for short papers to allow for 5 minutes of live question and answers during the session.
Presentation in the Workshops:
For the length of the pre-recorded videos of the workshops and additional instructions that any workshop might give to presenters please refer to the workshop website.
Presentations for WiP and Demo Session:
WiP presenters are requested to prepare a 5 minutes pitch video for each poster. In addition to the video each authors should provide a poster that will be available via shared screen during Zoom break out room sessions.
Demo presenters are requested to prepare a 10-minutes video to be uploaded prior to the conference according to the upload instructions below and a poster to facilitate discussions during the session.
In addition to the video the presenter must upload the poster in PDF format.
Presentations for PhD forum:
PhD forum presenters are requested to prepare a 20 minutes video to present their PhD work. A Q&A period will follow the presentation.
Workshops presentations duration:
SmartSys 15 min + questions
SSC 12 min + questions
BITS 25 min + questions
EdgeDL 18 min + questions
SCIRS 15 min + questions
